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Maintenance Screen

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This page is composed of many tiles that connect the user to various other tasks or services.

The quantity of tiles on each page is dependent on the user's permission level.


Terminology used in Easy PMS Mobile can be summed in the following statements:

A Schedule is the pre-determined interval between when a Task is to be carried out on an Item. A Schedule can be either a fixed date (expiry date) or one or any combination of counters, fuel consumption or calendar days. (Equipment schedule intervals are normally specified by the equipment manufacturer)

A Work Order is raised to complete a Task associated with a specific Item (Maintenance Item). When the Task is completed and recorded, the Schedule timekeeper/counter of the Item is reset.

Counters are used for recording running hours, fuel consumption or repetitive tasks (e.g. back-flushes, engine starts)


Work Orders

Tasks Due





WO Emails



Docking List


Depending on the viewing device used, the information is displayed either in a tile or tabular format.

In the following, tapping a tile is synonymous with left-clicking of the mouse in a selected row when in a tabular format.


Work Orders: (lists open Work Orders for closing)

Tapping the Work Order tile opens the Work Orders screen. 

By tapping an individual Work Order, the Task screen is opened to allow for closing of the selected Work Order.


Tasks Due: (lists Tasks Due for completion based on item schedules)

Tapping the Tasks Due tile opens a pop-up date selector. By default, the date is set at today.  After selecting a date, tap/left-click the Search tile.

The Tasks Due by the selected date are displayed either in a tile or tabular format.  Items overdue will be indicated by Yellow highlights and items forming part of the Critical Equipment list will be indicated as such in red. In the case of tiles will be indicated with '- - Critical - -' and in the case of the tabular format the text will be coloured red.  


Tasks: (used to raise a Work Order manually)

Tapping the Tasks tile opens a series of drill-down screens according to the user's selections.

After selecting a Maintenance Item the Task screen is opened. Depending on the user's permissions, the History of the selected Maintenance Item can be viewed, a Work Order can be raised or closed, the relative Task can be edited or the Maintenance Item could be deferred.


Counters: (used to update equipment counter or fuel flow-meter readings)

Tapping the Counters tile opens the Counters screen used to update Equipment Counters or Fuel Flow-meter readings.


Manuals: (used to identify location of a manual, if recorded, also drawing numbers and the Equipment type/model and serial numbers.

Tapping the Manuals tile opens the Reference Manuals screen. The manuals are grouped together by Vessel and System with the manual number and its location noted.

Tapping an individual Reference Manual will open a pop-up where, if recorded, will show the equipment type/model, serial number and drawing number.

In tabular view, depending on permission level, edit and delete of  Reference Manuals is available.


Defers: (lists current items deferred)

Tapping the Defers tile opens the Items Deferred screen which lists the items currently deferred.


WO Emails: (lists Work Orders email records)

Tapping the WO Emails tile opens the Work Order Emails screen which lists the Work Orders emailed to contacts.


Reports: (used to view tasks completed, certificate status, survey status and defer log)

Tapping the Reports tile opens the Reports screen to select various reports


Documents: (used to view, upload and delete support documents)

Support documentation in Easy PMS is used to give the users additional information relative to the maintenance item.  This could include one or all of the following:


Service Letter - normally issue by the equipment manufacturer

Service Report - normally issued by a contractor

Calibration Reports - normally recorded on-board by staff or contractors

Company Forms - as issued by the vessel owners/managers

Parts & Drawings - normally supplied by the equipment manufacturer

Miscellaneous - this is for a user to alert other users of issues pertaining to maintenance of the selected item


Docking List: (lists items added to a list for docking period)

The Docking List is a list of items that has been noted during routine maintenance to require more intense maintenance which could take an extended period of time to facilitate.


Utilities: (directs users to other screens)

Depending on the user's permissions, the Utilities screen gives access to Counters Edit screen, Counter History screen, Maintenance Plan (tabular), Maintenance Plan by Item selection, Work Order Logs, User Log and an Audit Trail.


Setup: (primarily used when setting up the data)

Depending on the user's permissions, the Setup screen gives access to Vessels, Systems, Sub Systems, Item Locations, Items Add, Items Re-Activate, Spares Locations, Utility Edit (owners details and parameters), Manuals, Tasks Add/Edit screens for adding, editing and deleting.


Links: (gives user access to external sites)

Depending on the user's permissions, Links to other sites can be added, edited or deleted.


Notes: (for user's to pass messages)

Notes is primarily used for user's to pass information on to their colleagues.  The notes are not connected to any of the Items or affect the use or scheduling of Items.



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