Support documentation in Easy PMS is used to give the users additional information relative to the Maintenance Item. This could include one or all of the following:
Service Letter - normally issue by the equipment manufacturer
Service Report - normally issued by a contractor
Calibration Reports - normally recorded on-board by staff or contractors
Company Forms - as issued by the vessel owners/managers
Parts & Drawings - normally supplied by the equipment manufacturer
Miscellaneous - this is for a user to alert other users of issues pertaining to maintenance of the selected item
Upload of documents in Easy PMS Mobile is only for documents with. jpg, jpeg, png, gif, tiff or bmp filename extensions. Documents not in this format require be scanned into these formats.
These documents are stored in the database as data, as distinct from links. By using the aforementioned formats, no additional software is required on viewing devices and file size and download time are significantly reduced. The maximum file size that can be uploaded is 1MB.
Depending on which version of Easy PMS Mobile, uploading a Service Report can be achieved when closing a Work Order or from Documents on the Maintenance screen.
or at a later time using the drill-down method. On all versions is as follows:
To upload a document when using the drill-down method, Home --> Documents --> Upload --> select Vessel --> select System --> select Sub System --> select Maintenance Item --> select a Category from the drop-down list --> select a Report Date if not today --> enter the document title which is reflective of what the report is for and easily identified as such --> Browse and select the file with. jpg, .png, .gif or .bmp filename extension to upload.